Appendix G - Entity Details and Utilisation Attributes The actual fields listed on the Assets - [Entity Name] Utilisation Attributes screen for any particular Entity, vary according to the choices made for that Entity from the respective drop drown lists for both Class and Purpose. Furthermore, all fields marked with the double asterisk - ie [Attribute Name]**, must be completed if benchmark figures are to be calculated. Should any of these fields be left blank, then no benchmarks can be provided. Those marked with a single asterisk - ie [Attribute Name]*, are fields for which an entry is desirable for better accuracy but not essential. Unmarked headings are either seeking general background information, or data which may be required for some envisaged future reports. Entity Details Name Name of Entity. Description Any additional notes you want to record for this Entity. Class Note: The Class can only be set when a new Entity is created and so what is displayed here merely reports the result - despite the apparent drop-down option inviting amendment. The choice of Class in turn defines what types of Purpose are applicable for this Entity. For a building entered as a single Entity, the Departmental/Tenanted Areas will likely be the most likely choice. (See Appendix M for more details of the Class options and definitions.) Purpose Note: The Purpose can only be set when a new Entity is created and so what is displayed here merely reports the result - despite the apparent drop-down option inviting amendment. It comprises the predominant usage/activity which is chosen for each Entity after first selecting the appropriate Class. (See Appendix J for more details of the Purpose options and definitions.) The Purpose of an Entity is the key definition to enable benchmarking against all other like Entities in the whole database. Open Date Date this Entity was opened for current Purpose. Close Date Date Entity changed Purpose or closed. Note: Should you proceed with this, even if you then choose the Replace Entity with another box, all Entity and Attributes data will have to be reentered so it is important not to close an Entity if it is to continue to operate, but with only some modified Attributes or Utilisation levels. Such situations are best handled by starting a new Record of either Utilisation or Construction Attributes which then rolls over the existing data that can then be further modified as required. A later modification may provide for some roll over of data for a new Entity. Indicator Data The actual fields that appear under the Indicator Data heading will vary according to the Purpose of the Entity. All possible fields are therefore listed below in alphabetical order. Attendance Hours** Number of person hours calculated as the average attendance multiplied by the hours of session time for each week. Beds** The number of beds within the Entity Bench Space** Total laboratory bench space within this Entity (square metres) Books (1000)** Number of books stored within this Entity (in thousands). Car Parks** Number of car park spaces in this Entity. Computers** Total number of computers (PCs, Servers, Laptops, Mainframes etc) operating in this Entity. Floor Area** Total floor area of this Entity (square metres). Fluid Pumped** Amount of fluid pumped per week (cubic metres). Fluid Treated** Amount of fluid treated per week (cubic metres). F.T.E. Staff Members** Number of full time equivalent staff working in this Entity. Heated Volume** Total volume of enclosed space heated by this Entity (cubic metres) Laundry Kilograms** Amount of laundry washed per week (kilograms dry weight) Lit Area** The total area under lighting in this Entity (square metres) Luminaires** Total number of luminaires within this Entity Occupants** Number of occupants normally living within this Entity Occupied Bed Days** Total occupied bed days per week in this Entity. Operating Hours** The total number of theatre usage hours each week. (ie the weekly sum of the usage hours for each operating theatre) Road Length** Total length of roads under lighting (kilometres) Seats** Number of seats in this Entity. Surface Area** Total water surface area of the pool (square metres). Visitors** Average number of visitors per week to this Entity. Volume** Total volume of this Entity, excluding void spaces such as ceiling spaces, wall spaces, and attics (cubic metres). Utilisation Details The actual fields that appear under the Utilisation Details heading will vary according to the Purpose of the Entity. All possible fields are therefore listed below in alphabetical order. Aircon Volume* Air conditioned volume enclosed by this Entity, if any (cubic metres). Low Humidity* Lowest humidity at which this Entity is operated (percentage). High Humidity* Highest Humidity at which this Entity is operated (percentage). Low Temperature** Lowest Temperature at which this Entity is operated (degrees celsius). High Temperature** Highest Temperature at which this Entity is operated (degress celsius). Air Changes* Changes per hour during core hours due to HVAC systems. Air Infiltration* Air Changes per hour during core hours due to designed air infiltration (e.g. ventilation, open windows etc). Core Hours** The number of hours per week for which the core function operates. Core Occupants** The average number of occupants during the core hours. Core Energy intensity* The energy intensity of functional equipment operating in this entity during core hours (watts per square metre). non-Core Hours The number of hours per week that the entity is occupied for non-core functions (eg cleaning crews, skeleton operating staff etc). non-Core Occupants The average number of occupants during non-core hours. non-Core Energy intensity The energy intensity of functional equipment operating in this entity during non-core hours (e.g. cleaning equipment, Computers that need to be operational overnight etc) (watts per square metre). Air-Conditioning Controls Choose from the dropdown list the control system that regulates air conditioning. Heating Controls Choose from the dropdown list the control system that regulates heating. Lighting Controls Choose from the dropdown list the control system that regulates lighting. BMS/BAS Tick the box if there is a computerised Building Management System (BMS) or Building Automation System (BAS) operating in this Entity. Record Start** Date this Utilization Record came into effect. Record End Date when this Record is to be finished with the intention of superseding it with a new one because of a significant change in some Indicator Data or Utilisation Attributes. When details of any new Record are saved, setting its Start Date automatically determines the Record End date for the old one as being the previous day. (The new Record is created by first clicking the End this Utilisation Record link at the bottom right of the Utilisation Attributes box, making any necessary changes to the Indicator Data or Utilisation Attributes and then clicking Save Changes.)