Utilisation Attributes and Indicator Data Begin New Utilisation Attribute Record Point to the Quick Tab Asset Details link and in the drop-down menu click the Facilities List link. Click the Show Entities link and then the [Entity Name] under the appropriate Facility. On the Entity and Utilisation Details page, it is assumed that the Entity Details are already complete and if there was no Indicator Data or Utilisation Attributes already entered for this Entity, an otherwise blank page for these remaining two boxes will be presented. You are reminded that the Utilisation Attribute Record comprises the content of both of these boxes. (If this is not the Entity??s first Record, then the most recent will be presented and you should review whether you want to just edit the Record or actually end and replace it. Then proceed by following the appropriate instructions under one of the two immediately following headings.) Complete what you wish to enter in the subsequent blank information fields in both the Indicator Data and Utilisation Attributes boxes, using the Ghost-Over advice on each heading or referring to Appendix G as required, and then click either of the two Save Changes buttons that are external to the boxes but not the one inside the Entity Details box. (For your convenience, to avoid scrolling away from where you are working, either of these two external buttons will save the entries in both the Indicator Data and Utilisation Attributes boxes and not just those in the adjacent box.) The Record Start has a default setting of the current date but can and should be changed to cover either when the Entity was first used as such or at least the earliest time for which you expect to have entered Consumption data. When completing such a blank Record, there is a message beside the Record End heading stating that the record is not yet open. That message will remain, even after clicking a Save Changes button. However, on coming back after departing from that screen, the message will have been replaced by the End Construction Record button which signifies it is the current existing Record. Edit Entity Utilisation Attribute Record Note: Editing a record in this way enables you to complete or correct existing information in the current Record without changing its Start Date. (If a new Start Date is required, then use the process for adding a new Record described immediately above.) Point to the Quick Tab Asset Details link and in the drop-down menu click the Facilities List link. Click the Show Entities link and then the [Entity Name] under the appropriate Facility. The most recent Record will be presented. Amend the information fields in the Indicator Data or Utilisation Attributes boxes as required and click either of the two Save Changes buttons that are external to the boxes but not the one inside the Entity Details box. (For your convenience, to avoid scrolling away from where you are working, either of these two external buttons will save the entries in both the Indicator Data and Utilisation Attributes boxes and not just those in the adjacent box.) On clicking the Save Changes button, a dialogue box will appear seeking confirmation that your intention is to edit rather than to end and replace the Record. End and Replace Entity Utilisation Attribute Record Note: Refer to the initial Note under the heading immediately above to check against the distinction between your intentions and editing. If necessary also see the comments under Record End in Appendix G. Point to the Quick Tab Asset Details link and in the drop-down menu click the Facilities List link. Click the Show Entities link and then the [Entity Name] under the appropriate Facility. Click the End this Utilisation Record button at the bottom of the Utilisation Attributes box and a three point dialogue box will appear advising you firstly, that if this move is a mistake you should proceed to the next page but then exit without saving anything, secondly, that all of the old Attribute details in the Record to be ended have been rolled over as a starting point for the new one, and thirdly, that setting and then saving a new Record Start date will automatically set the Record End date for the old one. On clicking OK in the dialogue box, a new Entity Details and Utilisation Attributes page will appear with the old data in it so that you can amend the information fields as required and click either of the two Save Changes buttons that are external to the boxes but not the one inside the Entity Details box. (For your convenience, to avoid scrolling away from where you are working, either of these two external buttons will save the entries in both the Indicator Data and Utilisation Attributes boxes and not just those in the adjacent box.) Because the Record Start date default setting is the same as for the old Record, there is a reminder message beside the Record End heading to set the required start date because it also determines the Record End for the old one. That reminder message will remain, even after clicking a Save Changes button. However, on coming back after departing from that screen, the message will have been replaced by the End this Utilisation Record button which signifies it is the current existing Record. Finally, it is important to remember that if you have made Indicator Data changes under such headings as Volume or Floor Area, it probably means that you are redefining the areas to be included in this Entity. This could well require corresponding changes to be made in the Construction Attributes and possibly in both Attributes sets of one or more other Entities in the same Facility. View Entity Utilisation Attributes Point to the Quick Tab Asset Details link and in the drop-down menu click the Facilities List link. Click the Show Entities link and then the [Entity Name] under the appropriate Facility. View Utilisation Attributes - Historical Records Point to the Quick Tab Asset Details link and in the drop-down menu click the Facilities List link. Click the Show Entities link and then the [Entity Name] under the appropriate Facility. In the Useful Shortcuts box under the Utilisation heading you can scroll backwards and forwards in time between different utilisation Records for that Entity.