Entities Add New Entity Point to the Quick Tab Asset Details link in the dropdown menu, click the Facilities List link and then click the [Facility Name] link for the required Facility. On clicking the Useful Shortcuts Entities link, you will either reach an existing Entity Details page or you will be advised that there are no currently defined entities. (If there is an existing Entity you can only add another by first closing the existing one and you should follow the relevant instructions under the Close and Replace Entity heading immediately below.) Otherwise, click the link entitled: Click here to add entities to this facility. Proceed to enter the Class, Purpose and Name for each Entity required for the Facility, being guided where necessary by the definitions given in Appendix M and using the [Add another Entity] button to add more than one. Click the Finish button. Observe that the screen note just above the box advises you to choose the Don??t Add option for Purpose if you have mistakenly started an Entity you do not want. Conversely, you must be sure to choose another option for any Entity you want to keep. Close and Replace Entity Note: Be sure that you actually want to close the Entity instead of just one of its Records for Utilisation Attributes or Construction Attributes. (Entity closure will cause loss of Records - see Close Date with respect to Entity Details in Appendix G for more details on this distinction.) If the Entity is in fact to be closed, point to the Quick Tab Asset Details link, in the drop-down menu click the Facilities List link, and then select the Show Entities link. Under the [Facility Name] which contains the required Entity, click the [Entity Name] link and then click the Close Entity button beside the Close Date heading. Choose and enter the required Close Date and, if you wish to create a replacement Entity or Entities, also tick the Replace Entity with another? box before clicking the Close Entity button. This will then close the existing Entity at the date chosen and, if requested, give you the option to create a new Entity or Entities to continue from that date. For new Entity creation, follow the instructions in the second paragraph under the Add New Entity heading immediately above, otherwise, be sure to click the Close Entity button to complete the closure. Edit Entity Details Point to the Quick Tab Asset Details link, in the drop-down menu click the Facilities List link, and then select the Show Entities link. Under the [Facility Name] which contains the required Entity, click the [Entity Name] link and in the Entity Details box make the desired changes before clicking the Save Changes button. Please note that Class and Purpose are set at the time of defining the Entity and hence cannot be changed in this way. This can only be done by closing the Entity (see immediately above). View Entity Attributes Point to the Quick Tab Asset Details link, in the drop-down menu click the Facilities List link, and then select the Show Entities link. Under the [Facility Name] which contains the required Entity, click the [Entity Name] link to view the Indicator Data or Utilisation Attributes. For the Construction Attributes, click the Useful Shortcuts Construction link. View Entity Details Point to the Quick Tab Asset Details link, in the drop-down menu click the Facilities List link, and then select the Show Entities link. Under the [Facility Name] which contains the required Entity, click the [Entity Name] link and view the Entity Details box. View Entity List - All of Organisation Point to the Quick Tab Asset Details link and in the drop-down menu click the Facilities List link and then select the Show Entities link. All Entities and their Purposes will be listed under their respective Facilities. Search can also be used to refine the list further as required. View Entity List - One Site Only Point to the Quick Tab Asset Details link and in the drop-down menu click the Sites List link (not the Facilities List link). Then select the [Site Name] link for the required Site and then select the Show Entities link. All Entities and their Purposes will be listed under their respective Facilities. Search can also be used to refine the list further as required.